Sand Hill Settlement Historical Society
Meeting Minutes
18 July 2002

Members present: J. Vraa, P. Gerla (recording), H. Estenson, T. Evenson, Dana Paulsrud, Ervin Vigness, and M. Engbretson

Minutes from the meeting held on 20 June 2002 approved without changes by the members present.

Treasurer’s report: A-savings-$10.46, D-savings-$3241.18, checking-$1095.07, CD-$15,000 (matures on July 23). Expenses, donations, income from the Small Town Saturday Night were enumerated in detail. A summary follows:

147 dinners served

$915.05 proceeds

$20.50 donations

$280.18 expenses

$150.00 obtained for change

$505.37 profit

The following people are recognized for their donation of supplies and funds: CAPP grant – meat, Keith Dale – grill, John Vraa – charcoal, Helen Estenson and Eunice Evenson - $40 for expenses. Numerous people contributed time; the Society greatly appreciates their assistance. Pictures of Small Town Saturday Night were circulated.

Other Business:

John passed out the SHSHS insurance agent’s name and address:

Darlene Roue, Lindfors Agency, Inc., 120 2^nd St. NW, Fosston MN 56542…..218-435-6585 or 6584 (www.lindforsagency.com) license #20135761

Continued work on the cabin was scheduled for Tuesday, July 23 at 8 am. Discussion centered on how to move the building onto the slab. Involvement of more people on the project is desirable.

The CD matures on July 23. The members present decided to extend the CD another 6 months following a discussion of financial needs in the near future. $2881 will be needed within a month.

The Nature Conservancy may have standing trees available for the taking. Phil G. will check into this.

Jerry Wentzel has some old 2’ x 10’ x ¾” lumber available. John V. thinks he can store this in his shed.

The Society needs to establish the value of the dirt obtained from Keith Dale.

Rock picking needs to be done at the site.

Meeting ended at 8:55 pm. Next meeting is scheduled for 15 August.

Members voted to approve the treasurer’s report.

Old Business:
--- It was decided that the layout of the site would be similar to the map displayed on the Society webpage, with the windmill close to the heart of the building area. The door on the little cabin will face north and the door on the barn facing south.
--- Minor changes to the web page map were suggested.
--- Notification of clear title should be forthcoming any day.
--- John Vraa presented bids from three concrete contractors: A&S, Carvieau, and Russ&Lawrence. All the bids were within a few hundred dollars and slightly different in details. A few members present suggested that the quality of work from the three contractors would be comparable.
--- The group voted for pouring two 6-bag concrete slabs no later than 21 June 2002: 12”x12” around the margin, 3” thick in the center, cut into quarters, ½ “ rebar on 24” centers with more around the margins, and add mesh if cost was less than $100 for material. Because of the short time frame and the similarity of the price estimates for the work, the members present decided to resolve the bid issue. Using written ballots, the members at the meeting voted in favor of awarding the job to Russ&Lawrence for $2200, with no additional charge for installing mesh.

New Business:
---John Vraa distributed a “Proposed Plan of Action for Sand Hill Settlement Historical Society in 2002” (attached). I think this was discussed for the remainder of the meeting.

Secretary had to take substitute librarian and her daughter home at 9:15. The meeting continued late into the night without a secretary.