By-Laws of the Sand Hill Settlement Historical Society

 

 

Article I – Name

 

The name of this organization shall be the Sand Hill Settlement Historical Society and its mailing address shall be 415 Riverside Street,  Climax, Minnesota 56523. It shall operate as a nonprofit corporation in accordance with Minnesota Statutes 1989, Chapter 317 and 317A and in compliance with Section 501(c)(3) of the U.S. Federal Internal Revenue Code.

 

 

Article II – Purpose

 

  1. The purpose of this Society shall be to establish and maintain a working pioneer farmstead and to enhance the knowledge and appreciation of our local history through preservation and education. The working pioneer farmstead shall be made up of original log buildings and other artifacts of the settlers of our locale.

 

  1. This organization shall have the power to own property, to apply for and receive grants, to accept bequests and donations, and may establish and endowment fund for carrying out the above stated purposes.

 

 

 

Article III – Membership

 

Any person may join the Sand Hill Settlement Historical Society upon receipt by the treasurer of the first payment of annual dues entitling them to attend and vote at board meetings. In addition, non-voting associate memberships shall be offered to businesses and organizations. The board of directors shall set the amount for dues and other possible categories of membership.

 

 

Article IV – Meetings

 

  1. The Sand Hill Settlement Historical Society shall have regular monthly meetings held the third Thursday of each month at 8:00 PM in the Climax Public Library until time or place is changes by the board of directors.

 

  1. Annual meetings shall be held each January at the time and place of the regularly scheduled monthly meeting.

 

  1. Special meetings may be called by a consensus of a quorum of the board and all board members must be notified by mail at least five days in advance.

 

  1. Meetings shall be run in accordance with Robert’s Rules of Order. No regular, annual, or special meetings may be held without a quorum of board members present. A quorum consists of at least five members.

 

 

 

Article V – Government

 

  1. The fiscal year for the Sand Hill Settlement Historical Society shall run from 1 January to 31 December.

 

  1. A board of directors shall run the Sand Hill Settlement Historical Society. In order to encourage participation of members and owing to our small membership, any dues paying member is entitled to attend regular, annual, and special board meetings and is entitled to vote on any business acted upon; therefore, any dues-paying member is a director. Should membership increase in the future the board may at an annual meeting set up a smaller board of directors to run the Society.

 

  1. Dues paying members are entitled to one vote. Proxy votes may not be cast.

 

  1. The Sand Hill Settlement Historical Society shall have officers consisting of:

 

President – who presides and conducts meetings of the Society.

 

Vice President – who assumes the duties of the President in his or her absence.

 

Secretary – who shall keep minutes of meetings, report at each meeting, carry on correspondence of the society, and preserve records of the Society.

 

Treasurer – who shall collect dues and donations and keep a list of paid members. The treasurer shall keep and account of all funds and accounts of the Society and make monthly and annual reports of the same. The treasurer shall pay out funds of the Society upon presentation of bills approved by the board of directors.

 

  1. The above four officers may act as signators of the Society.

 

  1. An officer is elected from the roll of dues paying members at the annual meeting for a one-year term. The are no limits to the number of terms a member may serve, however, an officer may be removed from office by a two-thirds votes of the membership present at any meeting. This officer shall be given opportunity to speak on his or her own behalf before such vote.

 

  1. Affairs of the Society shall be administered by the board of directors at regular, annual, and special meetings in accordance with Robert’s Rules of Order. The board shall establish policies in accordance with and in order to accomplish the objectives stated in Article II.

 

 

 

Article VI – Amendments

 

Amendments to these By-Laws or to the Articles of Incorporation may be proposed in writing and filed with the secretary by any three members. The secretary shall notify all members in writing of the proposed amendments at least two weeks prior to the regular, annual, or special meeting when the proposed amendment is considered. Amendments may be adopted by a two-thirds vote of the members present, provided a quorum is present.

 

 

Adopted by the membership on 24 January 2002 and signed by the officers of the Sand Hill Settlement Historical Society:

 

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John Vraa, President

 

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Kenneth Delaney, Vice President

 

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Andy Gerla, Secretary

 

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Todd Evenson, Treasurer